Bryn Mawr Film Institute

Facility Rental

BMFI currently has two spacious theaters seating 310 and 350. These theaters offer an optimal space for large audience screenings, corporate meetings, product launches, seminars, and training sessions using DVD, other digital, internet, or computer-driven (Power Point, etc) projection, in addition to 35mm films.

You can combine your in-theater program with the rental of our Multimedia Room to host a reception before or after your event. Please review the list of BMFI's approved caterers [128K PDF].

Under certain circumstances, the atrium is available for private use when both theaters are rented to the same party, or when the rental occurs during certain daytime hours.

For more information about rental of the theaters and Multimedia Room complete and submit the Rental Information Request Form and the appropriate person from BMFI will contact you.

Rental Rates

Theaters
All theater rental rates listed are for two hour time frames. Shorter or longer time frames are subject to renegotiation of rental rate.

Theater availability is limited. Box-office and concession revenues can be allocated between client and BMFI as negotiated. BMFI reserves the right to quote different rates than listed.

  Nonprofit Rates For-Profit Rates
Monday - Friday morning $500 $750
Monday - Friday afternoon
- Excluding Wednesday
- Latest Friday start time is 1:00pm
$750 $1000
Monday- Thursday evening
and Wednesday afternoon
$1000 $1250
Saturday - 11am-1pm $1000 $1250
Saturday midnight $500 $500
Sunday - 11am - 1pm $1000 $1250
     
Multimedia Room
MMR availability is limited. All MMR rentals require an additional one-hour total of set-up and clean-up. BMFI reserves the right to quote different rates than listed
  Nonprofit Rates For-Profit Rates
Weekdays $150 per hour $200 per hour
Weekends $175 per hour $250 per hour

Theater Rental Frequently Asked Questions:

Q: What type of events can I hold in the theaters?
A: Our theaters are ideal for large audience screenings, corporate meetings, product launches, seminars, and trainings.

Q: Can the renter sell their own tickets?
A: The renter may handle all ticket sales, choose the ticket price, and keep all the revenue by paying BMFI a flat rental fee.

Q: Can BMFI sell the tickets?
A: No. BMFI is not responsible for ticket sales for private theater rentals.

Q: Can a renter provide their own food and beverages for an event?
A: We provide a full concession stand of popcorn, candy, healthy snacks, and beverages. In addition, if you rent the entire theater you may arrange for an approved caterer to provide other food.Please review the list of BMFI's approved caterers [128K PDF].

Q: Does BMFI offer any specials on bulk popcorn, candy, and theater concessions?
A: Yes. We can offer the renter pre-paid theater concession vouchers.

Q: How many people do your theaters seat?
A: Theater capacities are:
Theater 1: 310
Theater 2: 350
Rental rates for both theaters are the same.

Q: Can I show a film that is no longer a current release?
A: Most films are available for theatrical screenings, and we can research your title for a booking fee. You will be responsible for the licensing fees and all shipping costs of the print. This is a perfect opportunity to show your favorite film for a birthday, anniversary, or special occasion. Typical rental/licensing fees for a 35mm title average $500 and for DVD films $250. (These prices are subject to change.)

Q: Can I have a private screening of a current release currently playing at BMFI for my friends?
A: Yes. Rates will vary according to the time of day. Please call Valerie Temple 610-527-4008 ext. 109 for more information.

Q: Does BMFI have faculty who can assist me in preparing a program?
A: Yes. Bryn Mawr Film Institute education faculty can offer assistance in choosing a film that would best fit your event needs. They are also able to offer informative and interesting lectures on an array of film topics for an additional fee.

Q: Do you have assisted hearing devices?
A: Yes we do. They are available free-of-charge at the concession stand.

Q: Where do you park the day and night of a screening?
A: There is ample parking located directly behind the theater. After 5 p.m. weekdays and all day Saturday and Sunday, parking anywhere around or behind the theater and in the surrounding office building lots is permitted.

Q: Can I have a private event in the atrium?
A: Under special circumstances, the atrium is available for private use when both theaters are rented to the same party; or when the rental occurs during certain daytime hours.

Q: What type of equipment is available to screen my film?
A: Both theaters are equipped with digital video projection and 35mm film projection. Theater 2 is equipped with VHS and Power Point. Neither theater is able to project in Mini-DVD, Digi-Beta, or Beta SP; however, if you would like to rent the equipment to run this type of format, our theaters are able to support the equipment.

Q: Are there times when the theaters are not available for rentals?
A: Yes. The theater can not be rented on Friday and Saturday nights or Sunday late afternoon and evenings.

Q: Are there special rates if I would like to purchase a block of tickets?
A: Yes.

For more information about rental of the theaters contact Valerie Temple at 610-527-4008 ext. 109, or complete and submit the Rental Information Request Form and someone from BMFI will contact you.

Multimedia Room Rental Frequently Asked Questions:

Q. What type of events can I hold in the multimedia room (MMR)?
A: This versatile space can be used for film lectures and classes, club and committee meetings, adult birthday parties, cocktail receptions and elegant dinners—just use your imagination! The room is tastefully furnished with sleek tables and chairs. The floor to ceiling glass can be either closed off with blackout screens for maximum privacy and optimal screening conditions, or left open to an over-the-railings view into the historic two-story atrium.

Q: How many people will the MMR hold?
A: The room will hold 100 people for a cocktail reception, 65-80 for a sit-down meal or meeting, and 60 for a screening.

Q: Can renters provide their own food for an event in the MMR?
A: We work with several local caterers to ensure that your event menu will fit your needs. BMFI is also a BYOB facility, however, no red wine or heavily colored cocktails can be served. Please review the list of BMFI's approved caterers [128K PDF].

Q: Does BMFI offer any specials on bulk popcorn, candy, and theater concessions?
A: Yes. We can offer renters pre-paid theater concession vouchers.

Q: What type of A/V equipment is available for use in the MMR?
A: This facility is fully equipped with state-of-the-art, high-definition digital projection and digital sound for DVDs, VHS, PowerPoint, web-based media, and can be adapted for additional formats. Wireless internet completes the media package.

Q: Is there additional cost for audio/visual equipment?
A: There is an additional cost of $150 required for the A/V technician. Under no circumstances is the renting party allowed to operate the A/V equipment themselves without an approved technician.

Q: What type of furnishings and accessories does BMFI provide?
A: At no additional cost: 10 six foot tables, 2 round tables, 80 chairs, a lectern, flip chart, easels, and coat racks. Table linens are available at an additional cost.

Q: Does BMFI have staff who can assist me in preparing a program?
A: Yes. Bryn Mawr Film Institute educational faculty will can assist you in choosing a film that would best fit your event needs. They are able to offer informative and interesting lectures on an array of film topics for an additional fee.

Q: Where can my events guests park?
A: Free parking is available behind the theater, accessible from Bryn Mawr Avenue.

For more information about rental of the Multimedia Room contact Valerie Temple, 610-527-4008 ext. 109, or complete and submit the Rental Information Request Form and someone from BMFI will contact you.


Box Office