Rentals at BMFI

To receive information about rental pricing and availability, complete and submit the Request a Rental form. Any outstanding questions or concerns can be directed to our Membership and Rentals Coordinator, Zane Stalberg, at Rentals@BrynMawrFilm.org or 610.527.4008 x107.

Theater Rental Frequently Asked Questions

Please see Rental Policies below for general policies pertaining to all rentals.

Q: How much does it cost to rent a theater?
A: Rates will vary according to factors such as time of day, type of event, duration of event, equipment needs, etc. BMFI has worked with independent filmmakers, corporate sponsors, educational institutions, and even wedding parties to build unique events on case-by-case basis. Please contact Rentals@BrynMawrFilm.org at 610.527.4008 x107 for more information.

Q: What are the theaters equipped with?
A: All theaters are equipped for multiple media formats and lighting for live events. Mobile microphones are available.

Q: Can I arrange for a private screening of a current release while it is playing at BMFI?
A: Yes. Rates vary according to the time of day. Please email Rentals@BrynMawrFilm.org or call 610.527.4008 x107 for more information.

Q: Are the theaters equipped with assisted hearing and/or closed captioning devices?
A: Yes, assisted hearing devices are available free of charge at the concession stand.

Q: Are there any times when the theaters are not available for rentals?
A: Yes. The theaters are not rented Friday, Saturday, or Sunday after 1 pm. Additionally, from October through January the theaters are only available to rent in the morning, before main attractions begin.

Q: Are there special rates if I would like to purchase a block of tickets for a current main attraction?
A: A group ticket rate is available to parties of 20 or more. To arrance a group purchase, please contact the Box Office at 610.527.9898.

Film Selection
BMFI needs as much advanced notice as possible regarding the title of your film and method of projection (Blu-ray, DVD, DCP, or 35mm).

If you are the party obtaining the film, or you produced the film to be screened, a copy must be delivered to the theater no later than one week prior to the rental. Your materials must be tested on our equipment for quality control. Non-commercially produced DVDs and Blu-rays often contain defects that cannot be corrected by the projection team. BMFI cannot guarantee clean, uninterrupted projection from these sources. BMFI is not responsible or liable for any problems that occur during projection if the rental party fails to provide screening discs at least one week prior to rental.

Ticket Sales and Staffing
Renters are solely in charge of all ticket sales. BMFI provides a projectionist during the rental and staff for concession stand sales. The rental party must provide any additional staff needed for an event.

Multimedia Room Rental

This versatile space can be used for lectures or classes, club and committee meetings, adult birthday parties, cocktail receptions and elegant dinners—just use your imagination! The room is tastefully furnished with sleek tables and chairs that can be arranged to best suit your event. The space features an over-the-railings view into the vaulted expanse of the historic two-story atrium. However, blackout screens are available formaximum privacy and optimal screening conditions. The room will hold 100 people for a cocktail reception, up to 60 for a sit-down meal or meeting, and 60 for a screening.

• Located on the second floor, accessible by stairs and elevator
• 1,356 square feet
• Catering kitchen
• Equipped for multiple media formats

Multimedia Room Rental Rates
BMFI reserves the right to quote different rates than listed. Multimedia Room (MMR) availability is limited. The rental party is allowed access to the rental space one hour prior to the event start time and must exit the space no later than thirty minutes after the event concludes. All rentals include a $175 base charge for this time and service.

Nonprofit Rates: Weekdays $150 per hour · Weekends $200 per hour
For-Profit Rates: Weekdays $175 per hour · Weekends $250 per hour

Audiovisual Equipment
The Multimedia Room is fully equipped with high-definition digital projection and digital sound that can be used to exhibit Blu-rays, DVDs, PowerPoint, and web-based media and can be adapted for additional formats. Wireless internet is also available. If the rental party plans on using any of the audiovisual equipment, an additional fee of $50 is required for the cost of an A/V operator. Under no circumstances is the rental party allowed to operate the A/V equipment.

Marquee Rental

Put your personal message on our marquee! Marquee rentals are available for birthday parties, photo shoots, and other special events. To receive information about rental pricing and availability, please contact Zane Stalberg at 610.527.4008 x107 or by requesting a rental below.

Rental Policies

Theater Rental Policies

Multimedia Room Rental Policies

Detailed parking information can be found on the parking page.

Request a Rental

Name *

First

Last

Phone *

Email *

Please select your connection with BMFI: *–MemberDonorSponsorCommunity PartnerNoneOther:

Other

Event Details

Please tell us as many details you know.

Please select the space you are interested in renting: *–TheaterMultimedia RoomMarquee

I'd like to rent the space for a–Feature FilmPresentation (Keynote or Powerpoint)SpeakerIntroductionPanel DiscussionQ&AReceptionOther

Select all that apply.

Other

Do you know the film you would like to show?

If known, please select the format of film:DCPBlurayDVDStreaming Service35mm

Renters must be able to provide BMFI with a screening copy of their film at least a week prior to the event.

How many attendees do you expect for your event?

Is this rental on behalf of an organization?-YesNo

If applicable, is the organization a-Non-profitFor-profit

Organization name *

Preferred Dates

Preferred Marquee Rental Date

What date would you like to rent the marquee?

Preferred Date *

Preferred Date 2

Please select your desired rental time. *Please choose an option.Weekday: 9 am – NoonWeekday: 7 pm – 11 pmSaturday/Sunday: 10 am – Noon

There is a two hour minimum for theater rentals. Prices vary by time of day.

Rental parties are allowed access to the rental space a half hour prior to the event start time and must exit the space no later than a half hour after. Any additional time in the space will be subject to a fee. Will you require extra time in the space for event set-up and tear down? *

• Yes
• No
• Not sure

Food and Beverages

Please describe any and all plans for catering:

*Outside food and drink are only allowed for Multimedia Room rentals and must be arranged by the renters from an approved list of caterers. BMFI does not provide linens or glassware. Red wine, helium balloons, and glitter are not allowed in any rental spaces. No glassware is permitted inside the theater space.

Would you like the concession stand open for your guests? *

• Yes
• No
• Not sure

Rental Equipment

Theater Rental Equipment Needs

• Six-foot-long tables (for registration, ticket sales, literature, etc.)
• Director’s chairs
• Microphones
• Podium
• Laptop (for presentations)
• Event lighting
• Stage
• Easels (for signage)
• Red carpet ($50 charge)

Multimedia Room Equipment Needs

• Six-foot-long tables (for registration, ticket sales, literature, etc.)
• Chairs
• Round Tables
• Lectern
• Coat Racks
• Easels (for signage)
• High Top Tables
• Use of A/V ($50 charge)
• Red carpet ($50 charge)

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